10 Best Medical Spa Software for 2026
Managing a medical spa involves more than just treatments: you need secure client records, appointment scheduling, payment processing, compliance with regulations like HIPAA, inventory tracking, marketing automation, and more. The right software can streamline operations, reduce admin burden, and help you scale efficiently.
Here are 10 of the most reputable medical-spa / med-aesthetics software platforms in 2026 — what they do especially well, who they’re a fit for, and where they may fall short.
⭐ Top 10 Picks
Mangomint
What stands out: Very user-friendly, well-designed interface; built-in tools for treatment documentation, appointment scheduling, and digital intake forms. Many med-spa owners praise its balance between functionality and ease of use.
Best for: Small to mid-size spas or clinics that want a modern, streamlined management system without excessive complexity.
Pros: Clear treatment tracking; HIPAA-style compliance (when used properly); integrated POS and booking; good for solo providers or small teams.
Cons: May feel basic for large clinics needing complex workflows; growth to many providers may require more robust systems.
Vagaro
What stands out: Broad feature set at a relatively accessible price point. Includes booking, scheduling, client management, and a marketplace to help attract new clients.
Best for: Smaller or growing spas on budget, or spas seeking a flexible all-in-one platform.
Pros: Affordable entry point; marketplace exposure; solid core features.
Cons: Some users report a learning curve and occasional glitches; may lack advanced med-spa–specific compliance or charting features.
AestheticsPro
What stands out: Tailored for medical spa/aesthetic clinics, with clinical-style record keeping, e-prescribe support, and treatment charting. Good for clinics that handle medical-grade services.
Best for: Spas offering medical or aesthetic procedures — injections, laser treatments, or any service that requires detailed documentation and compliance.
Pros: More “medical clinic”–oriented than a basic spa app; supports regulatory needs; robust client record capabilities.
Cons: Probably overkill for purely beauty/spa-service businesses; may cost more and require more staff training.
Boulevard
What stands out: Premium scheduling and booking with advanced treatment charting, marketing automation, and features designed for high-end spas and multi-location clinics.
Best for: Upscale spas, luxury aesthetic clinics, or spas with many clients and complex scheduling needs.
Pros: High-end UX, strong CRM and client-experience focus, useful for growth and recurring clients.
Cons: Likely more expensive than basics; may have more features than needed for small operations.
Zenoti
What stands out: A scalable solution with good reputation management tools, multi-location support, robust inventory and staff scheduling — suited for larger or multi-site spas.
Best for: Spa chains, multi-location practices, or growing businesses needing centralized admin for many branches.
Pros: Scalable, versatile, good for businesses with many staff and service types.
Cons: Complexity may be heavy for small spas; cost and learning curve may be higher.
Aesthetic Record
What stands out: EMR-style record keeping, integrated telehealth/consultation options, and detailed client history tracking. Good for clinics blending medical and aesthetic services.
Best for: Med spas offering cosmetic treatments requiring medical records, follow-ups, or long-term client tracking.
Pros: Detailed documentation, secure records, more medical-grade infrastructure.
Cons: Might be more than needed for basic spa services; possibly higher cost or complexity.
Pabau
What stands out: Known for multi-location functionality and flexible client & appointment management. Good for expanding clinics or spas planning to scale.
Best for: Spas growing across locations or wanting centralized management for multiple branches.
Pros: Flexible, capable of handling complex operations across sites.
Cons: May be more than needed for a single-location or small spa; setup may be heavier.
Phorest
What stands out: Strong client management tools and good for customer relationship tracking — useful for spas focusing on client retention and repeat business.
Best for: Spas prioritizing customer experience, retention, and repeat appointments.
Pros: Solid CRM, easy to use, customer-focused.
Cons: Might lack advanced medical features for aesthetic clinics; may be more suited to beauty/spa rather than medical spa.
WellnessLiving
What stands out: Customizable client forms and flexible scheduling — useful for a spa offering diverse services or wanting flexible setup.
Best for: Small to medium spas with diverse service offerings needing flexible scheduling and client handling.
Pros: Versatile, user-friendly, accommodates variety of services.
Cons: Might not cover advanced medical compliance or complex medical record-keeping.
Mindbody
What stands out: Long-standing solution in spa & wellness industry, known for broad features and global presence — useful if you plan to scale or have more general wellness/spa offerings along with med spa services.
Best for: Spas combining medical spa services with wellness, beauty, or general spa offerings — or those with ambitions to scale broadly.
Pros: Well-rounded, known brand, flexible for mixed-use spas.
Cons: May require configuration; some advanced medical-spa needs may require add-ons or external tools.
🧭 How to Choose the Right Software for Your Spa
- If you run a small or boutique spa, prioritize ease of use, affordable pricing, and basic scheduling/functionality — platforms like Mangomint or Vagaro may suit best.
- If you provide medical aesthetic services requiring record-keeping and compliance, choose software with strong EMR or charting — like AestheticsPro, Aesthetic Record, or Boulevard.
- For multi-location or growing clinics, scalable solutions with multi-site support — like Zenoti or Pabau — give you flexibility as you expand.
- If your focus is client retention, memberships, and customer experience, tools with strong CRM and client-management features — like Phorest or WellnessLiving — can help build loyalty and stable income.
✅ What Makes a “Good” Medical Spa Software in 2026
Across recent reviews and expert guides, the following features stand out as must-haves for medical spas aiming for growth and compliance: HIPAA-style secure record-keeping, comprehensive scheduling (multiple practitioners, rooms, and equipment), treatment documentation (before/after photos, notes), digital intake forms and consent management, inventory and product tracking, POS/payment processing, marketing automation and client reminders, as well as reporting and analytics.
Having a software platform that handles these well can dramatically reduce administrative overhead, improve patient experience, and help your spa scale more smoothly.
